Wagner College Space Reservation

Room Request Procedures
1. Complete request at https://schedule.wagner.edu using steps below. All requests require 48 hour notice.
2. Await confirmation by External Programs.
3. Follow up with Media Services, Central Services, Dining Services, Housekeeping, etc. for any other support related to event.
 

Step 1:

To access the new scheduling system visit: https://schedule.wagner.edu
Login in using your same All Access Pass used to login to your Wagner email.

Step 2:

Select Request an Event.
A page will load that looks like this:
roomform

Select the type of form you are filling out:
Admin/Staff/Faculty - Any Wagner event not being held or sponsored by a student organization will be filtered through External Programs.
Registered Student Organizations - All student organization events will be filtered through Co-Curricular Programs.

Step 3:

Fill out all meeting details that are indicated as required by the asterisk.
Here is what this page will look like:
step2

Step 4:

Select the date and time of your event. If this is a single date use the first tab, if is a recurring date use the second tab, and if it spanning a 24-hour plus period of time use the third tab. Hit create. See image below Step 5.

Events being requested with less than 48 hours notice will not be permitted by the system.

 

Step 5:

Select the meeting date you wish to assign a room for. Hit assign rooms.

The screen for step 4 & 5 should appear as it does below:
step3

A list will pop up with your schedule at the top and the list of rooms available or unavailable (marked in red). To sort rooms alphabetically click on the word room at the top of the column.

Scroll through the list of rooms until you find your preferred room. Keep in mind there may be multiple pages, so be sure to click next page to scroll through entire room inventory.

Select the room(s) you wish to book.

If you have entered multiple dates a window will pop up with any conflicts. You can choose to book in your preferred space for all dates that there are no conflicts, or find another room.

The room list will appear as follows on your screen:
step4

Step 6:

Hit submit.

If you have any questions or support issues please contact External Programs at 718-390-3221.