Things to know prior to filling out your room request:

1. This form is for staff and faculty requesting space for a Wagner sponsored event such as a Faculty Forum, Guest Speaker, meeting, or to schedule a final in a different location from your regularly scheduled classroom.

If you are a faculty member looking to permanently change the location of your credit class you must request the change through Ann Ayers in the Registrar’s Office.

If you are requesting a space for use during a Student organized event, such as a Bake Sale, Student Organziation meeting, etc., you must use the Student Activities Room Reservation Form. You must also use this form if you are requesting to use the Coffeehouse, as this is a student run space.

2. There are certain spaces on campus that require additional approvals to use. Upon receipt of your request we will seek approvals, however please allow extra time for confirmation of room request.

3. External Programs is not in charge of coordinating services required for your event. If you need media, furniture set-up, catering, housekeeping, grounds, Public Safety, or any other support for your event, it is your responsibility to contact each department once your space has been confirmed.

If your event requires a set-up that is different from the standard set-up of that space, please indicate that information on your room request and we will block off 1 hour for that purpose prior to the start of the event. If you are not familiar with a location it is suggested that you visit the location prior to the event to ensure space is set-up properly for your event.

If you would like this event to be promoted to the campus you may contact Communications to have information submitted in the Daily Bulletin, on the Campus Calendar, or to have a photographer present.

4. Occasionally, two separate groups request the same space for the same time at approximately the same time. If this occurs External Programs will put you in touch with the person requesting the conflicting event so that you may discuss a resolution that suits both parties. External Programs is not responsible for resolving the conflict, but will book whatever space is necessary to accommodate both groups.

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