Hiring Process

If you have never worked on campus previously:

  • Complete a W-4 Form.
  • Complete an I-9 Form - page 1 only, leave page 2 blank.
  • Collect appropriate forms of identification as listed on page 3 of the I-9.
  • Go to Referral requests and log in with your All-access pass.
  • Click “No” on “If you have worked on campus previously” to request the start of the Referral process. 
  • Upload the completed W-4, I-9 (all pages) and identification. 
  • Use your Wagner email address to schedule an appointment to speak with a staff member hereYou must schedule your appointment at least 24 hours in advance.
  • Review the Student Employment Database BEFORE your appointment to be sure you qualify for the position you would like. 
  • During your appointment, staff will discuss your eligibility as well as which position you would like.  If you are eligible, your Referral will be sent electronically to the supervisor.
  • Your supervisor will remotely sign the Referral, then it will be sent to you for signature.
  • Finally, Financial Aid will receive and sign off on it. 
  • You may begin working only after all paperwork is completed and returned to the Office of Financial Aid.
  • You should meet with your supervisor to plan a work schedule. You may work no more than 20 hours per week and may not work during class times.

If you have worked on campus previously:

  • Use your Wagner email address to schedule an appointment to speak with a staff member hereYou must schedule your appointment at least 24 hours in advance.
  • Go to Referral requests and log in with your All-access pass.
  • Click “Yes” on “If you have worked on campus previously” to request the start of the Referral process.  Log out.  This will provide Financial Aid with information to prepare for your appointment.
  • Review the Student Employment Database BEFORE your appointment to be sure you qualify for the position you would like.
  • During your appointment, staff will discuss your eligibility as well as which position you would like.  If you are eligible, your Referral will be sent electronically to the supervisor.
  • Your supervisor will remotely sign the Referral, then it will be sent to you for signature.
  • Finally, Financial Aid will receive and sign off on it. 
  • Students may not work until all processes are completed and paperwork returned to the Office of Financial Aid. This applies to all students, regardless of information otherwise provided by other members of the campus.
  • Plan a work schedule with your supervisor

Important Information for All Students

  • You must be registered at least half-time to be eligible for a position. Priority is given to full-time CWS-eligible students.
  • In order to ensure all students are given the opportunity to work, a student may hold only one position at time. The only applicable exception are tutors, event staff and community service positions. If you would like to obtain a different position than the one you are currently working, you must resign from your current position.
  • During break periods, a student may hold more than one position only with prior approval from the Office of Financial Aid (a Referral will be issued). Students who would like to work break periods must be registered for the following semester.
  • Any student interested in working in an on- or off-campus community service position with VITA, the NYC Public Service Corps, YMCA Virtual Y or any other community agencies must see the Office of Financial Aid for an application.
  • Any information or documents owed the Office of Financial Aid will impact your eligibility to receive a Referral. Be sure your paperwork is in order!
  • You may work a maximum of 20 hours per week.  Schedules should be established with your supervisor.
  • If you are experiencing any difficulties with your position or supervisor, please feel free to notify the Office of Financial Aid as we may be able to provide assistance.